Automation of HR Processes

You can endlessly watch three things: flowing water, burning fire, and how automated systems perform monotonous and routine work for us. This is the tool that allows HR managers not to drown in mountains of administrative and paper duties but to focus on the development and support of the company’s most valuable asset – its employees.

According to Workato data, over the past year, overall HR process automation has grown by 235%. Companies increasingly understand that the implementation of technological solutions is not about additional capabilities but a necessity. After all, thanks to them, it becomes possible to simplify and optimize various processes, thereby increasing the productivity of entire departments.

Which HR processes can be automated?

On average, HR managers spend 35% or 14 hours of work per week doing manually what can be automated.

Automation refers to the implementation of software solutions such as HCM (Human Capital Management) systems and LMS (Learning Management System) platforms that help streamline repetitive and labor-intensive tasks and organize data through digitization.

What can be optimized? Recruitment Automation in recruiting can encompass the following aspects:

• Automatically posting job vacancies on various specialized platforms and job search websites.
• Analyzing candidate resumes and selecting those who meet the job criteria using chatbots and artificial intelligence.
• Managing a candidate database and automating communication with job seekers at different stages of the recruitment process, and more.

For example, the well-known fast-food chain McDonald’s in many countries uses the mobile application “McDonald’s Apply Thru” for the automated job application process and quick candidate selection.

Onboarding Software solutions can also be used to simplify and enhance the process of welcoming new employees into the company and integrating them into the organizational culture and workflow.

• Providing automatic access to informational materials and digests for new employees to review.
• Reminders of important events and tasks during onboarding to help plan the process.
• Automated surveys and feedback collection from new employees to assess and improve the employee adaptation process, and more.

Human Resources Management Among the things that simplify the work of HR managers are:

• Using electronic time tracking systems.
• Online scheduling and approval of employee vacations and days off.
• Automatic registration of medical certificates and tracking of employees’ medical history.
• Creating and updating the company’s structure, including information about departments, positions, and responsible individuals, and more.

Reporting Depending on the company’s requirements and specific needs, automation can assist in analyzing a large amount of data and formatting it into reports. Here are a few potential metrics:

• Monitoring statistics on the completion of onboarding programs, training effectiveness, and workshops.
• Identifying which recruitment sources yield the best results.
• Analyzing employee turnover rates by various factors (department, gender, tenure, position, etc.).
• Utilizing surveys and questionnaires to measure employee satisfaction and engagement, followed by an analysis of the results.
• Employing analytical models to predict future personnel needs and develop recruitment strategies.

Advantages of HR Process Automation

• Efficiency and speed through the reduction of manual routine operations.
• Minimization of human errors in processes that require precision.
• Resource optimization as HR professionals gain time for more critical tasks, such as strategic planning and personnel development.
• Reduction of paperwork and administrative tasks.
• Access to accurate data and analytics for making better management decisions.
• Ensuring an efficient recruiting and personnel management process.
• Process standardization. All stages of HR processes, including recruitment, onboarding, training, leave management, and more, are carried out according to clearly defined norms, procedures, and standards.

Overall, management automation can enhance business process efficiency, reduce risks, and increase a company’s competitiveness